7 Ways to Control Email

productivity Jun 15, 2019


Love it or hate it.

But there's no doubt that it is a fact of life.

It's estimated that 80% of the US population will use email by 2022.

Despite the growth of text messaging, Facebook messenger, WhatsApp and many other options - including in app messaging like LinkedIn and Instagram (to name two), email is still very popular and used every day but millions of people around the world.

However, email can be a blessing and a curse.

It can help you achieve your goals or be a time suck for you.

I want to help you control email instead of letting it control you.

Here are seven ways to do that:

  1. Disable notifications. If you need to be alerted for email messages from certain people, see if your email client has a VIP feature and if you can enable notifications for these recipients only.
  2. Intentionally schedule time on your calendar for checking email and only check it during this time. Unless your job is to be in email all day, every day (which I doubt), compartmentalize when you will be in it.
  3. Proactively unsubscribe from newsletters/emails you don’t read or get value. Andbefore subscribing to a email newsletter, make sure it is one that you will read and implement the strategies of. Note: archiving/deleting emails and/or getting a new email address is only a temporary fix.
  4. Avoid checking your email first thing in the morning, last thing before bed or when you’re bored. Stick to your schedule for checking email like I mentioned in #2 above. I'm sure there are other things you could be doing be grow your business and your brand than living in your email.
  5. Be careful who you give your contact information (business card) to. Unfortunately, many people you connect with on social media or to whom you give your business card to will add you to their email newsletter without your permission. So if someone asks you for your business card (email address) at an event, ask them why they want it. They will be puzzled when you ask but, hey, they're right there in front of you. Say, "I've got a few minutes right now. Let's talk." If they resist, they probably just want to add you to their list. By the way, just because you're connected with someone on LinkedIn does not give you permission to add them to your newsletter.
  6. Get to the point, stick to the point. In other words, when composing email (or replying), be concise in your words. Avoid rambling and being vague. Keep your emails as short as possible. Embrace clarity.
  7. Get an accountability partner or partnerS. Commit to each other that you will tell people what your goals with email are and when you slip up. There is power to not going it alone.


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