How to Manage Your Time

time management Nov 29, 2021
How to Manage Your Time

You've no doubt heard, what gets scheduled gets done.

In this article, I will give you strategies to plan your time effectively so what you need to get done gets done.

Let's start with the fact that there is no perfect plan. Life will happen. You could dutifully plan your time, and then the internet or your power goes out, or someone gets sick.  But just because life happens is not an excuse for you not to plan. When your plan goes awry, take a deep breath, and go on the best you can.

Need versus wants.

It would help if you did things that should be on your calendar: coaching calls, podcasts, interviews, meetings, etc. But don't forget about your wants. What do you want to do? Do you want to spend time reading? Do you want to take a nap in the afternoon? Put desires on your calendar. Needs and wants both need to go on your calendar.

When do you do your best work?

Some people think that you should do your most important thing first thing in the morning or when you start your day. I'm afraid I have to disagree. You should know when your best time of day is, and you should do your most critical things then.

For example, if you wake up in the morning, and it takes you a couple of hours to get going, then maybe don't do your critical thing first thing in the morning. Perhaps for you, this means you do it at 11 a.m., or in the middle of the afternoon. Do your most critical work when you are at your very best, whatever time of day that is.

Determine your work hours.

Determining when you will be working is very important, primarily when you work from home. Your work hours should not be whenever you're awake. I would suggest you have working hours that are somewhat set in stone that you will adhere to. You need to know when you're "on the clock" and when you're not. Going back to my previous point, if you know when you are at your absolute best, those should probably be your office hours. Morning, afternoon, a couple of hours in the morning, a couple of hours in the afternoon, a couple of hours in the evening, whatever works for you. Just have office hours.

The list!

Create a running list of things you would like to do or things you need to do. This list is going to help you in planning. In most cases, when you write something on this list, you're probably going to be doing some other activity. So write down what the item is and approximately how long it will take you.

Why do you need to include the time? Let's say you're going to work eight hours tomorrow, and you already have four hours on your schedule. As you plan, you're going to reverse engineer those eight hours. Eight hours minus four hours already allocated leaves you with four hours to fill on your schedule. What do you put on that schedule? Items from the list that I just suggested you create. Pull that list out, review the things you want to do, and see which will fit (this is why you include the amount of time it will take you to complete each activity). Add the things from the list to your calendar. This will result in you having an incredibly productive day because you took the time to tell your time where to go instead of wondering where it went.

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