How to Seriously Get More DoneJan 22, 2020
On this episode, I'm going to teach you four big ideas on how you can seriously get more done now. Chances are really good that if you're watching this video or listening to this podcast, you want to become more productive. But maybe you don't know how. Maybe you're trying different things. You're following different thought leaders, and you're saying, "maybe this episode, maybe this podcast, maybe this video is going to give you the strategies on how to become more productive." I certainly hope so. That's my goal.
So let's start out with the first idea. You have got to figure out what you need to do. Now, in case you missed what I just said, let me repeat it. You need to figure out what you need to do. Translation: you're doing way too much, way too much.
And the exercise I have for you is called the ODAE exercise. ODAE is an acronym that stands for outsource, delegate, automate, and eliminate.
So here's what I want to do. Over the course of two or three days, I want you to write down everything that you do. Primarily for your business, or your corporate world. And I just want you to write down what it is. I don't want you to judge, I don't want you to go, "oh, man, I should be doing this." Don't get ahead of yourself. Just record over two or three days, everything you do. Make sense?
Then at the end of that time, however many days you do it for 2, 3, 4 days, it doesn't matter, I want you to gift yourself the time to sit down and look at your list. Anything on that list that can be outsourced, I want you to outsource it. Anything that can be delegated, I want you to delegate it. Anything that can be automated, because a lot of things in 2020 can be automated, I want you to automate it. And my favorite letter is E, eliminate the stuff. What are you doing in your life, in your day, that doesn't even need to be done anymore.
If you don't know how to outsource and by the way, outsourcing basically is usually to another company. And delegation is to someone within your business, but there's some gray area there. If you don't know how to outsource something, or delegate, or automate or eliminate, there's this website you may have heard of called google.com. You can literally go into Google and type in "how do I outsource x? How do I delegate y, how do I automate whatever" and you will probably get more answers than you can sift through.
So actually outsource, delegate, automate and eliminate what you can and what's leftover, in theory, if you do the exercise correctly, you should have left to do. Stop doing everything that you need to do, and find a way to relieve the pressure. So you can focus on what you truly need to do.
Now, the second big idea I have for you is something I call The List.
A lot of people think that I'm going to talk about planning in this video, and I am in just a minute. But believe it or not, that's idea number three.
What I want you to do is to come up with a list, an ongoing list of things that you need to do, things you need to work on, but are not maybe really time-sensitive.
Here's what I mean. Let's say you're out for a run, or you're on the plane or you're in the hotel or you're in the cab or you're walking down the street and an idea pops in your head and say "oh, I should do x", capture that thought. I encourage you to either have a notes app on your phone or a notebook of paper and capture that thought and just keep a running list of everything you need to work on. This is really important. This is something a lot of people miss.
And you're going to find out why when I talk about big idea number three, because when you go to plan your day, and you say, "okay, tomorrow, I'm going to work eight hours," now, in that eight hours, (we're not talking about lunches, we're not talking about exercises and meditation, we're just talking about working eight hours tomorrow).
"Alright, so I already have let me see, I've got a podcast interview, that's an hour. I've got two coaching clients, that's two hours; that's three hours. And oh, yeah, I have to make sales calls. That's for four hours. So eight."
Let's do basic math here. Eight hours minus four hours is four hours. You have four hours left. What are you going to put in those four hours? The list! This is when the list really pays dividends. Because now you go pull that list out from wherever you have it and go, "okay, I have to fill four hours in my schedule, let me look at my list. What can I fill in the gaps the other four hours with on this list?"
Now, do you understand why you should keep this list going? Every time you have an idea, or something you want to do a project a task, somebody you want to call, put it on your list.
And then when you're planning your time, which is big idea number three, now you've already got the four hours set in your schedule, but you've got to fill those other four hours because you said you're going to work eight hours. Now you go to the list and say, "okay, which of these things can I do in these other four hours?" Does that make sense?
Because if you don't have the list, you plan those four hours, the coaching clients, the podcast interview, the calling on clients and you're like, "hmm, what am I going to do with the other four hours"? And what usually happens is you go out and "check-in" to social media, and you wind up endlessly scrolling, and scrolling. Or you get caught in the endless videos recommended to you on IGTV or Instagram, or YouTube or Facebook.
So have a list that you can pull from when you need to fill your schedule. That's big idea number three.
And the fourth idea is to stick to your plan. Life is going to happen. The story I tell frequently is in October 2017, my wife had a fall at home and she broke her arm. At the time we were both working from home. When she broke her arm, you're going to be shocked to hear this, that was not on my schedule. It kind of derailed my entire day. Actually for several weeks as I had to care for my wife, which is, in a sense being productive.
But life is going to happen. Your internet provider is going to have issues and you're going to lose the internet. So you can't do the interview you've got to do or the coaching call. Maybe your cell phone carrier goes down, maybe your power goes out. Maybe you're going to do a big interview for your podcast and that's the day, that's the hour that the city decides it's going to jackhammer your front Street.
So life is going to happen. I mean, you can plan until the cows come home. You can really spend quality time creating an effective plan. But life is going to happen. If you're a parent and your kid gets hurt in school, your day is shot.
So I want you, as much as possible to stick to your plan, but then to understand that life is going to happen. And if your schedule gets blown up, I don't want you to get overwhelmed. I don't want you to get angry or frustrated or any other negative, nonproductive emotion, I want you to go, "well, it is what it is. I have to go take care of the situation. And when I get back, I will pick up my schedule the best way I can."
Don't allow the pressure of life happening to squash you. Just say, "Hey, it is what it is. And I'll do the best that I can." A lot of people, when someone throws a wrench into their schedule, they lose their mind. They just go insane with anger and I'm like, "just take a breath. It's okay. It happens to everybody."
I don't care what your name is. I don't care where you live. Your schedule will be blown up from time to time because life happens and you just have to say "it is what it is. How do I proceed forward?
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