The Best Way to Use a Calendar

calendar productivity Jan 03, 2022
The Best Way to Use a Calendar

Do you use the calendar in your everyday life?

What do you put on the calendar?

I want to share several ideas on how to best use the calendar with you.

As a productivity expert and coach, I cannot imagine not using a calendar. A calendar keeps me focused, and a calendar keeps me on task, which is pretty important when you want to be productive.

Don't just put "real events" (whatever that word means) on your calendar: calls with clients, doctor's appointments, interviews, etc. Anything and everything that needs to get done should be put on your calendar.

Also, I think you should plan every minute of your day. It may seem overwhelming if you've never done this before, but stick with me. For example, if you get up at six o'clock in the morning and go to bed at 10 o'clock, you should account for every minute from 6 am to 10 pm.

Let's say you get up at six o'clock in the morning, do your morning routine, have breakfast, take a shower, and then check your email. Here you would write in your calendar, "morning routine." This is living intentionally. this applies whether you're a solopreneur, an entrepreneur, small business owner, C suite executive, or a stay-at-home mom.

And don't have whitespaces on your calendar. Whitespaces can cause drifting into procrastination.

It doesn't matter what you put on your calendar, but you should put something there even if you change what you actually do. Going through the exercise of saying, "at 10 o'clock, I'm going to do this for 30 minutes. At two o'clock, I'm going to do this for an hour". This is going to dramatically improve your productivity.

The calendar is a tool to help you maintain focus and help gain clarity.

I highly recommend you build out your schedule at the end of the day instead of the morning of. It's much more powerful when you do it at the end of the day.

Don't forget to put those things that are not so-called real events. Add time for personal development, reading books, attending a webinar, taking a course, exercising, napping, and chores.

Chores? Putting this on your calendar is really important if you're working from home. That way, when you go to your kitchen to get something to drink and see the dishes in the sink (or some other chore), you can resist the temptation to do anything other than to get your water because you put "chores" on your calendar.

How about scrolling through social media? Put time to do this on your schedule. That way, you can say, "I'm going to have fun on social media from 1 pm to 1:30 pm". And at 1:30 pm, you have something else on your schedule, so you're less likely to spend fewer hours on social media.

The takeaway to this whole post is: put it on your calendar. Live intentionally.

Remember: you get to choose what to put on your schedule. It's your schedule. What do you want to get done? Put it on your calendar and watch your productivity soar.

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